Visitor Sign-In Sheet
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Why would you need a visitor sign-in sheet? Keeping track of your visitors can help improve safety and protect on-site confidential information. Do you know who is visiting your building right now? Do you know where they are? If you can’t answer those questions, it might be time to implement a visitor management system.
An inexpensive visitor management solution is to use a printable sign-in sheet. The paper and pencil style of monitoring who is in the building has been used for years. It’s a practical solution for tracking vendors, contractors, customers, and intra-departmental movement among your staff. A simple sign-in sheet is perfect for many smaller businesses, colleges, clubs, or any other facility where having an app, or another digital method of screening visitors, is not necessary or prudent.
Template Contents
This template contains five unique variations of a visitor log. They can each be customized to meet the specific needs of your company.
The worksheets are all designed to fit on standard US letter sized paper. Some are in portrait mode and others are oriented in landscape.
Below is a quick explanation of some features of this free printable sheet template.
In and Out Portrait Visitor Sign In Sheet
A daily sign-in sheet template, you can collect six different pieces of information about visitors with this form. It does ask visitors to sign out when they leave.
It’s designed in portrait format, so you can easily store it on a clipboard.
In and Out Landscape Visitor Sign In Sheet
This form to track visitors is nearly identical to the one above. However, it is designed in landscape mode. This gives your visitors a little extra space to write.
Having the extra space can help improve legibility, which is important for accurate visitor management.
In Out Simple Black and White Visitor Sign In Sheet
If you want a simple way to track visitors, this printable may be what you’re looking for. It asks visitors the purpose for their visit, which some companies want to collect.
This sign-in/sign-out form prints in landscape mode for maximum space. It is not dated, making it an environmentally friendly method for companies that don’t get many visitors.
If you want an open and print form that doesn’t have any placeholder text you have to change, this is the best option.
Campus Visitor Sign-In Sheet
Designed for use on college campuses, this sign-in sheet has a space for specific directions at the top. Along with the typical information about the name and date, this form asks for a host name, and a room number.
This visitor log is in portrait mode.
Building Visitor Sign-In Sheet
Do you want to add your company logo to your visitor management form? This sign-in/sign-out sheet has a space to enter a logo. You can follow the directions in the “Specific Customizations to the Building Visitor Sign-In Sheet” below to insert your logo.
This form also provides space for collecting maximum amounts of information. There are ten columns of varying sizes. Users can quickly put a check in the applicable columns and then write in the rest of the data.
With this information, you can quickly scan for patterns in your office visitors and create better protocols to accompany them.
How to Customize the Visitor Sign-In Sheets
General Customization
Each of these forms can be customized to better meet your company’s needs. Here are four ways you can change any of these forms:
- Change the column headings to collect the specific information that you need from visitors (phone number, event name, address, and other details),
- Add company branding with font and/or color changes,
- Add or change the header to reflect your company name, and
- Type in any information that can be added before printing (the date, location, etc.).
Specific Customization
While the four customizations above can be used on any of the forms, there are two templates that require a little additional work before they are ready to use: the Campus Visitor Sign-In Sheet and the Building Visitor Sign-In Sheet.
Here are specific customization instructions for these forms:
Campus
This form has very specific directions underneath the header. It’s essential to make any changes necessary to ensure the wording matches your school’s campus visitor policies.
Building Visitor
The Building Visitor Sign-In Sheet has a spot for your company logo in the upper left hand corner. To fill the existing shape with your logo, please follow the directions in this article:
You can also delete the placeholder and add the logo on your own. To do that, delete the square that reads “Logo” and then follow the directions in this article:
Once you have your logo added, verify that the types of visitors listed in the parenthesis are accurate. What types of visitors does your building receive? This sign-in sheet makes it easy for them to quickly check the correct box after they’ve written their name, the date, and who they are going to visit.
How Do You Use These Visitor Sign-In Sheets?
Though there are five different versions of a visitor sign-in sheet in this Excel document, you can use the same procedures with them all.
Once you have downloaded and customized the form, print it out. Verify that you have entered the correct date (if applicable). Then, attach the form to a clipboard or use a three-hole-punch to create a visitor log book.
You want the sign-in process to be simple for your visitors. Make sure you have a couple of pens nearby, and that you store it in a central location.
As visitors arrive, they complete the form, adding the information requested. Then if necessary, they sign out when they leave.
