Parent Sign-In Sheet
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A parent sign-in sheet is a form that parents complete when dropping off and picking up their child from schools, churches, sporting events, or other extracurricular activities. This provides an official record of attendance and helps ensure the safety of all students.
If a parent is picking a child up early, many schools require them to go to the school office and sign out. This type of visitor management policy helps prevent unauthorized adults from leaving the school with children. When you have students with parenting plans in place, the sign-out protocol helps the school staff to verify that the correct person is picking up the child.
To help schools, daycares, and other facilities working with youth enforce these important policies, this parent sign-in sheet Excel template has four different worksheets.
Template Contents
With four unique attendance sheets, you can select the one that works best for your organization. All of these are designed to be printed on standard US letter sized paper.
Here is a quick look at what options are available within this template.
Class Parent Sign-In Sheet Simple Table
This landscape-oriented sign-in sheet can be completely customized to meet your needs. There is room in the upper right-hand corner to add a logo. Next to that, you can add your school name.
There are six columns for parents to fill in when they sign their child in or out. One of these includes the specific class or group the child is in. You can update these column headers as needed – for example, simply changing the “child name” to “student name” will create school open house sign-in template.
Daily In Out Portrait Parent Sign-In Sheet
If you are looking for a parent sign-in sheet that is ready to use without customization, this is a great option.
This sign-in/sign-out sheet allows parents to write their child’s name and the time in. There’s a space for a signature. Then, in the same row, there is room for parents to record the time out and sign again.
This simple document is dated, so you will need to print one out each day. Since the printing area is set up in portrait mode, there are enough rows that 27 students can be signed in and out before you need a new form.
Daily In Out Landscape Parent Sign-In Sheet
This template is identical to the Daily In Out Portrait, except that it is designed in landscape mode. This allows a little more space for each entry. Because of the orientation, however, there are fewer spaces on the form. Only 19 students can be checked out on this form.
Parent Volunteer Sign-In Sheet
Do you need more parent volunteers to help in classrooms? A volunteer sign-up sheet can help. This sign-in template allows people to sign into an event and indicate they’d like to help in the future. The form has columns to collect the typical sign-in sheet information, and has a section dedicated to soliciting volunteer help. Since it prints in landscape mode, there is enough room for all of these columns.
There are four different columns in the volunteer section, and you can customize them to match your needs.
How to Customize the Parent Sign-In Sheet
Have you selected the sign-up sheet template that works best for your needs? Once you have your Excel document selected, it’s time to customize it.
Class Parent Simple Table
After downloading, you can change the logo on the Class Parent Simple Table worksheet. You can also click on the text “ABC School” and replace it with your school or company name.
To replace the image of the parent and child with your logo, follow the directions in this article:
Replace or Delete a Picture in Microsoft Office
Next, you can change the color to match your school colors or company brand. To change the color of the orange text in the header, follow the directions in this article:
Since this sign-in sheet is formatted as a table, you can quickly change the color scheme of the header row and the shading of the alternating rows. To change the table formatting, you can follow the directions in this article:
There are many color options to choose from. You can also use the “New Table Style” button at the bottom to create your own formatting guidelines. This means you can add the exact colors you want.
When you have the colors ready, check the headers and ensure they meet your needs. You can quickly swap them out to reflect the information you want to gather. You want to make it as easy as possible for parents to sign their children in and out.
The template currently has 14 rows, making it perfect for a weekly and bi-weekly student attendance tracking. There is enough space so that you can add more rows to keep a monthly attendance record.
If you are not sure how, here is some help on resizing a table by adding or removing rows.
Daily In Out Portrait
This simple sign-in sheet doesn’t need much customization. You may want to change the wording at the top of the form. The prepopulated text is “Provider Name,” which may not reflect your use. You can change this to “Event” or “Teacher Name” or anything else you need it to say.
You can also type in the date, so you don’t have to write it in after it prints.
Daily In Out Landscape
Since this sign-in/sign-out sheet has identical content to the portrait version, you can follow the directions in the Daily In Out Landscape section above.
Parent Volunteer
Parent volunteers help schools run smoothly. If you’re in need of more volunteers, this form can help. But, before you print it out and start using it, take time to customize it.
You want to make sure your parent volunteers can clearly see what they are volunteering for, and that you are collecting the information you need.
To begin, type in your School Name, Event Name, and Date at the top.
Then, verify that the requested contact information is what you would like parents to provide. You can update those column headings easily if you want to make changes.
Next, review the volunteering section. When do you need parent volunteers? Do you want people to sign up to bring class snacks or read to kids? Do you need chaperones for an upcoming field trip?
Change the headings so parents know exactly what they are volunteering for when they fill out the form. You can wrap the text to allow you to add additional words to the header. To do that, follow the directions in this article:
How to Use the Parent Sign-In Sheets
When your sign-in sheet template is customized, it’s ready to print and use to track attendance. For best results, place the form in a central location, provide a couple of pens, and use reminders to help parents get in the habit of signing their children in.
Conclusion
Parent sign-in sheets are an easy to implement visitor management solution for your school. They help you track who is on-site and which students have left early.
Don’t forget to take a look at other attendance tracking Excel templates – our free sign up sheet templates, for example, could be used as printable sign-in sheets.
