Change Cell Values Using Paste Special

Category: Formulas | [Item URL]

Q. I have a price list stored in a worksheet, and I need to increase all prices by 5 percent. Can I do this without reentering all the prices?

Excel provides two ways to accomplish this. The "traditional" technique goes something like this:

  1. Insert or find a blank column near the prices.
  2. In that column's first cell, enter a formula to multiply the price in that row by 1.05.
  3. Copy the formula down the column.
  4. Select and copy the entire column of formulas
  5. Select the original prices, and choose Edit, Paste Special.
  6. In the Paste Special dialog box, select Values to overwrite the original prices with the formulas' results.
  7. And finally, delete the column of formulas.

The other, more efficient approach also uses the Paste Special dialog box. To increase a range of values (prices, in this example) by 5 percent:

  1. Enter 1.05 into any blank cell.
  2. Select the cell and choose Edit, Copy.
  3. Select the range of values and choose Edit, Paste Special.
  4. Choose the Multiply option and click OK.
  5. Delete the cell that contains the 1.05.

Search for Tips

All Tips

Browse Tips by Category

Tip Books

Needs tips? Here are two books, with nothing but tips:

Contains more than 200 useful tips and tricks for Excel 2007 | Other Excel 2007 books | Amazon link: John Walkenbach's Favorite Excel 2007 Tips & Tricks

Contains more than 100 useful tips and tricks for Excel 2013 | Other Excel 2013 books | Amazon link: 101 Excel 2013 Tips, Tricks & Timesavers

© Copyright 2019, J-Walk & Associates, Inc.
Privacy Policy